The Gregg School Alumni Association

The Committee
(2010-2011)

  • Spencer Bowman (Chair)
  • Helen Atkinson (Vice Chair)
  • Roger Hart (President)
  • Henry Rothery (Acting Secretary)
  • Jason Teoh (Treasurer)
  • Richard Gomer (Media Officer)
  • Chris Allan
  • Mark Grosvenor
  • Alison Hughes
  • Teri Mitchell (Staff)
  • Sheri Sellers (Staff)
  • Jon Southwell

Articles of Association

  1. Name and Purpose

    1. The name of the Association shall be "The Gregg School Alumni Association"
    2. For the Purposes of this Association the name of The Gregg School shall apply to the present and the previous Schools in all their former names
    3. The objectives of the Association are:
      1. to hold at least one reunion each year which is open to all former students and staff
      2. to support the School with a range of projects
      3. to develop the student population by providing funds for means-tested bursaries
      4. to maintain a database of former students for the benefit of the School and members of the Association
      5. to communicate with members of the Association on a regular basis
      6. to organise and maintain the Alumni Association archives
  2. Membership

    1. Full Membership of the Association shall, at the discretion of the Committee, be open to all past students, together with all past and present staff, teaching and non-teaching. Membership, and any associated privileges, are subject to the one-off payment of the membership fee, as it stood at the time the application was received by the secretary.
    2. Associate Membership shall, at the discretion of the Committee, be open to all other interested Parties. Associate membership, and any associated privileges, are subject to the one-off payment of the membership fee, as it stood at the time the application was received by the secretary.
    3. Honorary Membership shall be open to any person who is proposed and seconded by current members of the Association and accepted by the majority of members present, at an Annual or Special General Meeting. Honorary members shall not be required to pay the one-off membership fee.
  3. The Committee

    1. The Management of the Association shall be vested in a Committee made up of Members of the Association and shall consist of up to twelve (12) ordinary Committee members and the following officers:
      1. President, who shall
        1. act as an ambassador for the association at school, alumni and other events.
      2. Chairperson, who shall
        1. be responsible for the day-to-day running of the association
        2. chair meetings of the Committee
        3. seek to resolve any issues arising, in the best interests of the association
        4. ensure that the articles of association are upheld
        5. not be employed by the school
      3. Vice-chairperson, who shall
        1. carry out the duties of the chairperson in the event that the chairperson is unable to fulfil those duties, for any reason.
      4. Secretary, who shall
        1. prepare an agenda for and record the minutes of each Committee meeting,
        2. maintain the list of members by processing membership applications.
      5. Treasurer, who shall
        1. Be responsible for maintaining the association's accounts,
        2. Assist the Committee with financial matters that relate to the association.
      6. Media Officer, who shall
        1. Be responsible for the maintenance of the association's website,
        2. Be responsible for the production and dissemination of the communications described in section 1 article 3 part 5,
        3. Assist the committee with matters relating to the production and delivery of mass communications by the association.
      7. Archivist, who shall
        1. Be responsible for the collection and organisation of the alumni records, with the exception of the membership list, which is maintained by the secretary.
    2. In order to maintain close contact with The Gregg School, Membership of the Committee shall be held by the Head Teacher and one other member of Staff, nominated by the head teacher and approved by a majority vote at a quorum the Committee.
    3. All candidates for office must be proposed and seconded by current members of the association at the AGM or a Special General Meeting called for this purpose. If there is more than one nomination for any office, a ballot will be held. Cadidates assume office immediately after the Annual or Special General Meeting at which they are elected is closed. An officer is in place until the next election for the office that they hold (at an AGM or Special General Meeting called for this purpose), or until their resignation is accepted by the committee.
    4. The Committee may appoint acting officers, in the event that a position becomes vacant, until such time as an official appointment can be made at an annual or special general meeting. Acting officers act on behalf of, and are accountable to, the Committee, which shall collectively assume responsibility for the duties of the office.
    5. If required, the Committee has the power to co-opt additional members, who may not be members of the Association. These co-opted members shall not have the right of a vote at any meeting.
    6. Five (5) members of the Committee shall constitute a quorum for Committee meetings, which shall be held at such times and places as the Committee shall direct. The time and place of each meeting shall be made known to all committee members at least five days prior to the event.
    7. Any issues relating to the running of the association, unless explicitly noted in the articles of association, shall be dealt with by a quorum of the Committee whose decision, via a majority vote, shall be deemed final.
  4. Annual and Special General Meetings

    1. Members of the Association shall be given reasonable notification of the date, time and location of the AGM, and all correspondence, proposals, nominations for office or items for the Agenda must be with the Secretary at least fourteen days before the meeting.
    2. Each Annual General Meeting must be held within three hundred and eighty (380) days of the last Annual General Meeting
    3. Ten (10) members shall constitute a quorum for the Annual or a Special General Meeting. No proposal or alteration to the Rules shall be made unless the majority of members present agree. In the event of the votes being cast being equal, the Chairperson shall have the casting vote.
    4. A Special General Meeting shall be convened at the request in writing, to the Secretary, of ten members of the Association. Agenda and motions submitted shall be circulated to all members. No other business than that for which the meeting has been called shall be discussed.
    5. At the Annual General or Special General Meeting the Chair shall be taken by the Chairperson of the association, or in his/her absence by the Vice-Chairperson of the Committee, or if both absent, by some other person, present at the meeting, who the majority of members present agree to.
    6. No alteration of these articles may be made except at the Annual General Meeting or at a Special Meeting called for that purpose.
  5. Financial and Legal Obligations

    1. Any changes to the membership fee shall be decided at the AGM or at a Special General Meeting called for that purpose.
    2. The Treasurer shall keep an account of all income and expenditure and shall submit accounts; duly audited, at the AGM. The banking account shall be in the name of the Association and withdrawals shall be made in the name of the Association on the signature of any two of the following:
      1. Chairperson
      2. Vice-Chairperson
      3. Treasurer
      4. Secretary
    3. One auditor, not being a member of the Committee shall be appointed annually at the AGM to audit the accounts and books of the Association
    4. The Association may be dissolved by result of a vote taken at a Special General Meeting, called for this purpose, to which all Members will be invited. Any assets remaining on dissolution of the Association after satisfying any outstanding debts and liabilities shall not be distributed amongst the members of the Association but will be given to the School for the benefit of the children of the School in any manner which is exclusively charitable at Law.
    5. The Association shall ensure adequate Public Liability Insurance is obtained to cover all its meetings and Activities.